Maximizing the success of service-based small businesses through the convenience of Virtual Bookkeeping.
Creating the bridge to your prosperity.
Record and Post Transactions
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Did You Know?
According to GOOGLE. The average Accounting Bookkeeper salary in Canada is $42,900 per year or $22 per hour.
We can cut that cost by almost 90%.
What We Do
We’re here to bring value to your business on a monthly basis, at your convenience, through virtual bookkeeping. As a result of utilizing the innovative and technological benefits of cloud based services, we believe we can help you achieve the successful and stress-free life that you deserve. Moreover, we are here to help you focus on growing your business, while providing you with clear insights and analysis regarding your financials each and every month. We want your books to show an accurate picture of your company so we use the accrual method of accounting and require you to as well. Click the button below to understand how our process works:
Bookkeeping Services
Reconcile Bank and Credit Card Statements
Post Journal Entries
Manage and Pay Bills (A/P)
Invoice and Accept Payments (A/R)
Post Earnings Records
GST/HST Filing & Remittances
Budgeting
Create Comprehensive Financial Statements
20%
of small businesses fail in the first year.
50%
of small businesses fail in the first 5 years.
89%
increase in odds of SUCCESS, if the small business works with an accounting professional and follows their advice.
Professional Bookkeeper
I’m Harmony! Iโve always had a love for math and problem solving. Iโm a very results-driven type of woman, so it was a natural fit for me to pursue Bookkeeping. I have my Bachelor of Science Degree in Business Administration and a major in Accounting; as well as my certification for QuickBooks Advanced ProAdvisor. I have the knowledge, education and determination to help you build a healthy and prosperous business. Iโm here to help you focus on what you do best; leave the bookkeeping and financial analysis to me, which is what I do best!
Process
1. Consultation
Aligning our services with your business needs.
2. Proposal
Price quote and detailed description of services.
3. Contract
Legal engagement letter for agreement of services.
4. Investment
Up-Front Payment of Initial Costs
5. On-boarding
Complete Client On-boarding Questionnaire..
6. Bookkeeping
Set a date to begin bookkeeping services.
All cloud based service applications we use are built with multiple layers of security to protect your personal information at all times. They run on bank-level security 256-bit encryption.
QBO
Accounting Software
We can set you up for the first time in QBO or we can migrate your current accounting software over to QBO Plus or Essentials, if you donโt already have one. We will also provide you with a wholesale discount for the lifetime of your subscription. If you already have QBO, we can still move you to our wholesale discount if desired.
Hubdoc
Document Management Software
We will set up a Hubdoc account for you if you don’t already have one. You will use this to upload receipts, invoices and other documents you need us to put on your books. Bills and statements from vendors whom you have online accounts with, will be fetched for you. Hubdoc will go and collect them as soon as they become available each month. The convenience of this app is irresistible! You can upload docs from your cell phone, email or computer. Never worry about misplacing a receipt again, just snap, send and throw out. We will transfer everything over to QBO for you.
Hubdoc
Plooto
Bill Pay & Invoicing Software
If you want us to manage your accounts payable bill pay or accounts receivable invoicing, we will set up a Plooto account for you if you don’t already have one. Like Hubdoc, its easy and convenient. Plooto helps manage cashflow, reconcile payments, and manage finances, while integrating directly with your bank and QBO. It will sync all of your customer and vendor data from QBO and let you know when you have outstanding bills or outstanding invoices. You will approve which bills you want paid or which invoices you want sent. ย You can also determine transaction volume tiers which allows you to set approvals based on the dollar amount. If you have other employees that handle your A/R and A/P, Plooto can work with that as well. They have user permissions and approval rules to help improve your internal controls. Each user can have a designated role, with limited access to features that they aren’t required to use. If you have a completely different process that works great for you, that’s awesome, just fill us in, we can still provide you with our other services. If you still want us to help with A/Rย & A/P without using Plooto, that could work as well. Let’s chat!
Wagepoint
Payroll Software
We don’t offer payroll services, but if you do want a super easy solution for your payroll needs we highly suggest setting up a Wagepoint account. Give the software a 2 week grace period to verify all banking and business information before the start of your first payroll cycle. Wagepoint syncs with the CRA as well, so you can send payments directly. Your employees can check their portal for their pay stubs, T4’s and if they want to change their address. Very convenient not only for you as a business owner, but for your employees as well. Wagepoint will sync the Posting Journal to QBO for us to complete your Financial Statements each month. If you already have a payroll process in place and it works for you then no worries at all. Just send us the payroll report for each pay period and we will complete the necessary journal entries from there.
Wagepoint
Sales Tax Remittances
Sales Tax Process
Create more convenience in your life and let us file and remit your GST/HST Sales Tax with the CRA through Plooto or Represent a Client on the CRA website. If you already have a system in place and it works for you, just fill us in. We can still help with your other needs.
Results
Financial Documents
After the combined steps are taken, we will then be able to produce organized financial documents and analysis to help you gain financial control and grow your business.
Results
- Balance Sheet
- Income Statement
- Statement of Cash Flows
Benefits of well-organized financial statements:
- You know how much you spent in different categories.
- You can feel financially secure.
- You donโt have to stress about getting money back.
- You know exactly how much you can deduct for taxes.
- You can focus on the work that youโre good at.
- You know where all of your money went.
- You can feel better about being you!
Client Portal
Log in with your email address and a secure password that we will provide for you.
View and download your Proposal, Contract, Invoices, Emails and Financial Statements from us here. You will also receive copies of everything in your personal email. Edit and keep your contact info up to date with us here.
This is your portal for your convenience. Where we will keep all important but not sensitive information secure and easily accessible in one location.
Google Drive
Log in using your google account through a link we will provide for you. You can create a google account with your current email address for free.
This is where we will collaborate; where you can upload important/sensitive documentation that we will need to complete your Bookkeeping.
Google Drive uses 256-bit SSL/TLS encryption for files in transit and 128-bit AES keys for files at rest. In other words, bank level security to protect your information.
SCHEDULE YOUR FREE CONSULTATION TODAY TO SEE IF WE CAN ALIGN OUR SERVICES WITH YOUR NEEDS!
Benefits
Attention Business Owners:
We can help you uncover and understand the financial weak spots in your business so that you can take confident and decisive steps toward increasing your net worth and self worth. We know you don’t want to spend your time on monotonous tasks, and you shouldn’t. That’s what we’re here for. We provide the tools that can automate and expedite your bookkeeping processes, while you can focus on your success and your future. Here are a few of the benefits we can provide you:
Cash Flow Control
Financial Control
Increased Profitability
Peace of Mind
Business Growth
Better Decision Makingย
Save Timeย
Lower Risksย
Zero Managementย
Look Good
Packages
Which Package Aligns Best With Your Needs?
Basic Bookkeeping Package
- Are your books a mess?
- Are you worried your books are inaccurate?
- Are your books months behind?
- Are you only looking for your books to get cleaned up or caught up, not monthly on-going bookkeeping?
The Basic Bookkeeping Package is probably right for you!
Essential Bookkeeping Package
- Are your books up to date and organized but you need a new Bookkeeper?
- Are you looking for a more convenient, cost effective solution for your bookkeeping?
- Are you tired of doing your own bookkeeping and would rather give the task to a Virtual Bookkeeper?
- Is your business booming and you no longer have time to handle your own bookkeeping?
The Essential Bookkeeping Package can fulfill your needs!
Premium Bookkeeping Package
- Are your books a mess and you need a professional to take over from here on out?
- Are you months behind and tired of doing your own books?
- Not enough time to take care of your books and ready for a change?
The Premium Bookkeeping Package is exactly what you need!
We ARE Virtual Bookkeepers for Small Businesses in Canada. We are NOT Accountants, We are NOT Tax Specialists. We provide value throughout the entire year, not just during tax season. E-Transfer is Free, 3% fee for Paypal, Credit Card & Stripe
Application for Bookkeeping Services
Step 1. Choose to apply as a Canadian Client or a US Client. Swipe left or right on the Title below to switch between the two (on mobile) or click the arrows (on desktop).
Step 2. Fill out the proper application to become a Client and work one on one with HLL Virtual Bookkeeping. This step helps us determine if we can align our services with your needs!
Step 3. Once determined, we will send you an email to schedule your free consultation call. On that call we will go over the application and discuss your needs further so we can send you a well curated Proposal to move forward and work together!